How to make Microsoft Outlook read emails aloud

Despite our best efforts to filter out spam and unwanted e-mails; It can be boring to go through the rest of what you receive in your Inbox. Much obliged, If you use Microsoft Outlook; You can use the app to read your email messages aloud. That’s handy when you’re at home or have a private space to yourself. If not, You can always use your computer and Bluetooth headphones.

Reading your emails out loud in Outlook while you’re done in the morning is a great way to save time. In this post, Microsoft Outlook will show you how to make your emails read aloud on both desktop and mobile. So, without further ado, Let’s get straight to it.

How to Read Emails Aloud in Microsoft Outlook on Desktop

In addition to downloading the Microsoft Outlook app to your computer, it also helps if you configure it to use the desired email account. Outlook to read messages aloud; You need to enable the Read Aloud feature in the app.

How to enable or disable reading aloud in Microsoft Outlook

Step 1: Open the Outlook app on your PC.

Step 2: Click the File menu in the upper left corner.

Step 3: Select Options from the left panel.

Step 4: In the Outlook Options window, switch to the Accessibility tab.

Step 5: Under Application display options, Otherwise, check Show Read Aloud. Then click OK to save the changes.

How to Use the Read Aloud Feature in Microsoft Outlook

After enabling Outlook’s Read Aloud feature, You can start using it right away. Here’s how.

Step 1: Open the email you want to listen to in the Outlook app.

Step 2: Select the Read Aloud option from the toolbar at the top; and Outlook will read the email message aloud.

If you want Outlook to read only a specific part of your email, Use your mouse cursor to highlight that text and click the Read Aloud option.

Step 3: Once Outlook starts reading your email, A few playback controls will appear. The back button takes you back to the previous line and the forward button takes you to the next line.

Step 4: You can click the gear icon to adjust the reading speed or change the narrator’s voice.

Then click the X icon to stop the Read Aloud functionality.

Here are some useful Outlook keyboard shortcuts for controlling the Read Aloud function:

  • Start reading aloud: CTRL + Alt + Space
  • Read aloud or pause: CTRL + Space
  • Skip to the beginning of the previous paragraph: CTRL + LEFT ARROW
  • Skip forward to the beginning of the next paragraph: CTRL + RIGHT ARROW
  • Reduce reading speed: Alt + Left Arrow
  • Improve reading speed Alt + Right Arrow

How to make Microsoft Outlook read emails aloud on mobile

You can also get Outlook to read your messages aloud on your Android or iPhone. You need to enable the Play My Emails feature in the Outlook app.

How to open and configure my emails in Microsoft Outlook?

Step 1: Open the Outlook app on your Android or iPhone.

Step 2: Tap your profile icon in the top left corner and tap the gear icon to open app settings.

Step 3: Scroll down to the Mail section and click Play My Emails.

Step 4: Under Accounts, Use the buttons to enable the Play My Emails feature for your account.

In addition, You can change the narrator’s voice or set the reading speed from the settings section.

Optionally, You can turn on the Autoplay feature to automatically read your emails to you whenever you connect your phone to your car.

How to listen to your email messages in Microsoft Outlook?

After you enable and configure the Play My Emails feature for your account, You can make Outlook read your email messages aloud. To do so, click on your profile picture in the upper left corner and click on the Play button.

Outlook will start reading all your unread emails aloud. You can skip emails; On-screen icons can be used to flag and save.

You can also change the audio output device by clicking the headphone icon in the upper right corner.

Alternatively, you can use the Play My Emails service to listen to a specific email message or conversation in Outlook. Open the email you want to listen to. Click the three-dot menu icon in the upper right corner and select Play Conversation. The app will start reading that email.

Click the X icon in the upper left corner to exit Play My Emails mode.

Listen to your Outlook emails.

Whether you’re using Outlook on your computer or mobile, getting the app to read emails is a simple matter. If you want more privacy while Outlook reads your messages out loud, don’t forget to put on headphones.

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