How to determine which users on your network can access shared files and folders. –

When working in a network environment, there is a need to share files and folders with others across the network. Before you proceed to share your files with other users on your network, you should seriously consider and write down the level of permissions for each account that has access to your files to ensure the safety and security of your file.

Example: Let’s say we work in a network environment with three (3) workstations running Windows 7 Professional, and we want to share a folder on our (1st) workstation with other user/s on our network: for example, User1 from Workstation #2 and User2. From workstation #3.

Step 1: Create users with access to your files.

The first step is to create user/s from the other workstations we want to share (eg User1, User2, etc.).

How to create a new user in Windows 7 Pro.

1. Go to “Start” > “Control Panel

2. Press for open open “Add or remove user accounts“.


3. Click on “Create a new account”.


4. Give a name for the new account (for example, User1) and set the permission level on the current workstation (for example, standard user), then click “.create Account” button.


5. If you want to create more accounts (for example, User2), repeat the above process.

6. Finally, you should see three (3) active user accounts on your screen Guest account”disabled / Disabled”.

Account 1 = Admin From our -1 workstation with administrator privileges.

Account 2 = User 1 As a default user from workstation #2.

Account 3 = User 2 As a standard user from workstation #3.


Step 2: Create the folder you want to share.

The next step is to create a folder to share with others on the network.

How to create a new public folder*.

* For example, let’s say we want to create a new shared folder named “.Public“inside”My documents” folder.

1. Right click inside My documents select the folder and “new >Vol“.


2. Name the new folder with the desired name, for example “Public” in our example. and “Enter“.


Step 3: Set the sharing permission level.

How to set sharing permissions.

1. Right click in the newly created folder and select “.Share with> Certain people


2. “atFile sharing” box drop down arrow to display the current users installed on your computer.


3. Select User/s want to share your files (eg user1) and “Add.


4. Now using the drop down arrow next to each added user, change the sharing permissions: Read on or Read/Write.


5. After finishing, “Sharing” button.


6. On the next screen, clickDone“.


Step 4: Change sharing permissions*.

* Skip to this step if you want to set advanced sharing permissions.

How to change sharing permissions.

1. Right-click a shared folder (such as Public) and select “.Characteristics“.


2. In the Folder Properties window, clickSecurity” label.


3. Select the user whose sharing permissions you want to change (eg User1) and select “Editing“.


4. look at”User permissions 1” and change its sharing permissions by checking the appropriate box:

Allow me or Refusal next to each permission.

Description of permission levels:

a. Full Control: means user/s has full rights inside a shared folder (Read, write, modify, delete and commit)

b. Read and execute: means User/s can only read and open files or applications from within the shared folder.

c. List the contents of a folder: means User/s can see the contents inside the shared folder but cannot perform other actions (such as opening or writing files).

d. List the contents of a folder: User/s only possible view the list from the files inside the shared folder.

e. Read: User/s read only folder contents.

f. Write: User can only be written within a shared folder.


5. When you’re done setting sharing permissions, clickOK” double click to exit.

Now test the sharing settings and start sharing with others.

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