In this guide, we will show you how to change email settings in Outlook 2019 or older versions. Microsoft’s Outlook is a great application for all your mail activities, but sometimes you need to change your email account settings.
For example, when you have problems sending or receiving e-mail messages, or when you change your password, you should check your Outlook e-mail settings and change them accordingly. If you are not an experienced user, then this guide will help you to complete this task in no time!
Important note: Before proceeding below, you need to know your account type (POP or IMAP), incoming and outgoing server names, SSL and port settings for your email account. If you do not know this information, contact your email provider to find it. If you want to set up Outlook with Office 365, see here for Office365 email server settings.
How to change email account settings in Outlook 2019/2016/2013 and Outlook 365.
There are two ways to access your Outlook account settings to view or change them.*
*Note: I personally prefer method 1 because it works the same in all versions of Outlook and Windows and is very reliable.
Method 1. Change Outlook email settings from Control Panel.
The first way to view or change your email settings or add a new email account in Outlook is to use the Mail app in the Windows Control Panel.
1. Close Outlook.
2. go to Control Panel. If you don’t know how to do it, here’s how to do it:
a. press at the same time Windows + R buttons to open the run command window.
b. Type management and press Enter.
3. In the control panel double click at Mail (Microsoft Outlook) applet. *
*Note: If you don’t see the Mail app, set Visibility to Small characters.
3. In the new window that opens called “Mail Settings”, click on it Email accounts Click the button to view and change account settings.
4. Now in the “Account Settings” window, you will see all the configured email accounts in Outlook. To change your email settings double click on the account (or select/highlight it) and press Change.
5. In the “Change account” window that opens, you can change your name, e-mail account address, incoming and outgoing e-mail servers, and login information for e-mail servers. More specifically, you can change:*
*Note: This window contains the most important settings for your e-mail account, and therefore they must be filled in correctly.
- Your name: Enter your real name or company name here. This information will be displayed to recipients when they receive an email from you.
- email address: Enter your email address here.
- Incoming email server: Specify here the address of the incoming mail server according to the account type (POP3 or IMAP) provided by your e-mail provider. *
- Outgoing email server: Specify here the outgoing email server (SMTP) address provided by your email provider.
- Yes Login information write correctly Username and Password associated with your email account provided by your email provider.
*Note: If you have set the wrong “Account Type” and want to change it (from POP3 to IMAP or vice versa), the only way to do it is to delete the email account from scratch and is to recreate.
6. When finished with the above settings, press the button Additional settings Click the button to change some additional settings that may be required by your email provider.
7. In the “Internet E-mail Settings” window:
7a. Above General tab, you can enter another email address to contact this account, and if you want, you can specify the name of your organization and another email address for replies.
7b. Above Outgoing server tab and select the appropriate option if the outgoing email server requires authentication.
7c. Above Advanced tab:
1. At Server port numbers Section:
- Compare the incoming server (POP3) and outgoing server (SMTP) numbers with the numbers provided by your email provider and then change accordingly.
- If an encrypted connection to the incoming mail server is required, select the appropriate check box, then enter the port number and select the encryption type for the outgoing mail server (SMTP).
2. At Delivery section, select if desired Leave a copy of the messages on the server and how long to keep them.
3. Click when done OK.
8. Finally click Try your account settings in the Change Account window to test your settings.
8a. In the “Test account settings” window, check whether you have green check marks or red marks:
- The Green check marks confirm that the settings shown are correct and that you have successfully configured your Outlook email account settings. In this case, click Shut downand then click The next one and Termination In the “Change account” window. Open Outlook to get started.
- The Red marks indicates that some settings are incorrect. In this case, see Errors tab, find the reason for the failure and recheck all your settings. If all settings are correct, contact your email provider for assistance.
Method 2. Access your email settings from Inside Outlook.
1. In Microsoft Outlook, click File menu..
2. … and then click Account Settings > Account Settings.
3. The “Account Settings” window will open. Follow the instructions for the first method above (starting from step 4) to change your Outlook account settings.
That’s it! Which method worked for you?
Let me know if this guide helped you by leaving a comment about your experience. Please like and share this guide to help others.