How to 10 Email Tips for iPhone & iPad to Help You Email a Guide Smarter and Faster

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We all need as much help as possible with email, and that’s why we offer some tricks to help you manage the Mail app on your iPhone, iPad, and iPod touch. With ten tips to always see and store more emails on your device for crowd management, smarter replies, fast recipients, the fastest way to access drafts and attach attachments, and Siri to write complete emails , you’re sure to work more efficiently with emails on the go in iOS Mail.

10 email tips for iOS

1: Move email addresses to different recipient fields (To, CC, BCC)

Do you decide at the last minute that you want to blind someone instead? Without grandma, do this:

  • Tap and hold an email address or contact name, then drag it between TO, CC, BCC

Quickly switch email recipients in iOS Mail

Of course, you can move addresses to any field, from BCC to CC, from TO to CC, whatever. Win by rewriting the address, right?

2: See more emails in the Inbox

Do you want lots of emails to appear in your inbox at once without having to receive them from a remote server? Here’s the fix for you, it keeps more emails stored on your device so you can see more right on your iPhone, iPad or iPod:

  • Click Settings and then Mail, Calendar, Contacts
  • Tap “View” and select “100 Recent Posts” or later

See more emails in your iPhone and iPad inbox

The default setting is “Last 50 Messages,” which means that 50 email messages appear in the mailbox by default, and after scrolling, you must use a remote email server to receive 50 new messages. Changing this setting is very useful if you have a huge mailbox, although higher settings (500-1000 messages) can have unwanted side effects where the Mail app slows down on older devices and even it will increase the “Other” mode that appears in iTunes.

3: See more emails in your inbox

This setting shows more emails per screen in Mail by adjusting the preview size of the message body. The default is 2 lines, but by moving it to one line or none at all, you’ll see a lot more email at once without scrolling at all:

  • In Settings, go to Mail, Calendar, Contacts and select “Preview”
  • Tap “None” or “1 line” to show more emails on each email screen

See more emails per screen in the Mail app in iOS

Note the difference between this and the previous tip in that more emails are displayed on each email screen, but it has no effect on the total number of emails visible in the mailbox without restarting the server.

4: Use all saved drafts quickly

There is a very quick way to access saved emails on iOS:

  • Tap and hold the Create icon to go to the Drafts folder

Quickly open the drafts folder in the Mail app in iOS

This uses all drafts, whether they were created and stored on an iPhone or iPad, or on a remote server or email program such as Gmail. This very handy feature was introduced a while ago and retains all the functionality in the iOS 7 Mail app. Use it, you will appreciate it!

5: Manage sets in email groups: Mark as read, unread, deleted

Managing multiple email groups in iOS Mail is easy, but may not be obvious to all users:

  • In the mailbox you want to edit, tap Edit, and then tap each message you want to customize so that it’s highlighted with a check mark.
  • Tap Move to send emails to Trash for bulk deletion or to another mailbox
  • Tap “Mark” to mark emails as spam or mark as read or unread

Manage emails in bulk and mark them as read on iOS

This is very useful if you have received spam messages that are irrelevant or just need to be marked as read, or when you need to trash some of those that are clogging up your mailbox.

6: Increase the font size to make the email content easier to read

Email text size is quite small by default, and even those of us with moderate vision may find it difficult to read long messages in such a small font size. Fortunately, it’s really easy to increase the size of your email text to make it much more readable:

  • Open Settings, then go to General and Accessibility
  • Tap “Large text” (iOS 6) or “Larger type” (iOS 7) and choose the size that suits your needs

Change the email font size in the Mail app in iOS

Something to consider with this option is that it also increases the font size that appears in text messages and iMessages in Messages, which is really nice and also makes them easier to read.

7: Reply to your email with clever quotes

Smart Quotes is a small feature of the iOS app that allows you to respond to one specific piece of email and is very easy to use:

  • Tap and select any part of the email you want to include in the reply, then tap the Reply button as usual

Smart quotes in email repliesThe new email is now only part of the email you selected, instead of the whole story.

8: Sew or edit the “Sent from iPhone” signature

The default signature for emails sent from any iOS device identifies the device as “Sent from iPhone” or “Sent from my iPad.” If you want to change or delete it, it’s quite simple:

  • Open Settings and then go to “Mail, Contacts, Calendars”
  • Tap “Signature” to edit or delete it

Change Address to iPhone Signature

We generally recommend keeping these signatures for a number of reasons, including privacy concerns, but if you want to delete or edit it, it’s easy enough to switch back.

9: Tap to add images to emails faster

To easily email a picture or two, follow these steps:

  • Tap and hold on the body of the message and select “Add photo or video” to find the photo or video to attach

Tap and hold to add pictures to emails

Images can be added to any email this way, and it’s much easier than pasting in a photo app to create a new email from there or using the copy and paste method to paste images into emails.

10: Create and send an instant message with Siri

Don’t want to write an email, or maybe your hands are busy? Siri can write it for you using a simple email composition command:

  • Call Siri and say “Enter your email address under and say

Send and write emails with Siri

This is very useful in situations where your hands need to be mostly free and you can’t spend time looking at your iPhone or iPad screen, whether it’s because you’re busy doing something else, riding a bike, walking, or maybe straight. i hate typing on touch screens.

Need more email tricks? We have no shortage of tips on the subject, check them out.

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